Writer Match
Privacy Notice
Last updated: 06/06/2026
1. Who We Are
Writer Match ("we", "us", or "our") operates the WriterMatch application and website at app.writermatchapp.com (the "Platform"). This Privacy Notice explains how we collect, use, store, and share your personal data when you use the Platform.
For the purposes of UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the data controller is [Writer Match / Shehzadi Aziz],
If you have any questions about this Privacy Notice or our data practices, please contact us at shehzadi@writermatchapp.com.
2. Personal Data We Collect
2.1 Data You Provide Directly
| Category | Examples | Purpose |
|---|---|---|
| Account information | Name, email address, password | Account creation and authentication |
| Profile information | Bio, profile photo, writing experience, preferred genres, availability | Matching you with compatible collaborators |
| Creative content | Loglines, synopses, writing samples | Displaying your work to potential matches |
| Location data | City or region (as provided by you) | Matching with nearby collaborators |
| Communications | Messages sent through in-app messaging | Facilitating communication; safety and moderation |
2.2 Data Collected Automatically
When you use the Platform, we may automatically collect: device information (device type, operating system, browser type); usage data (pages viewed, features used, interactions with matches); IP address; and app performance data (crash reports, diagnostics). This data is collected through our hosting infrastructure and analytics tools.
2.3 Data from Third-Party Services
If you sign in using a third-party service (e.g., Google), we receive your name and email address from that provider in accordance with their privacy policy and your account settings.
3. Legal Bases for Processing
Under UK GDPR, we process your personal data on the following legal bases:
| Legal Basis | How It Applies |
|---|---|
| Contract | Processing necessary to provide the Platform and its features to you, including matching, messaging, and account management. |
| Legitimate interests | Improving the Platform, ensuring safety and security, preventing fraud, and conducting analytics. Our legitimate interests do not override your fundamental rights and freedoms. |
| Consent | Where we send you marketing communications or use non-essential cookies. You may withdraw consent at any time. |
| Legal obligation | Where we are required to process data to comply with applicable law or regulation. |
4. How We Use Your Data
We use your personal data to: provide, maintain, and improve the Platform; match you with compatible writing collaborators; facilitate communication between matched users; send you service-related notifications; respond to your enquiries and support requests; monitor and enforce compliance with our Terms of Service; detect, prevent, and address fraud, abuse, and security issues; and comply with legal obligations.
We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects, other than the matching algorithm which recommends potential collaborators based on your stated preferences.
5. Who We Share Your Data With
5.1 Other Users
Your profile information, including your name, bio, genres, availability, and creative content, is visible to other users of the Platform for the purpose of matching and collaboration. Your email address is not shared with other users unless you choose to share it directly.
5.2 Service Providers
We share data with third-party service providers who assist us in operating the Platform, including:
| Provider | Service | Data Location |
|---|---|---|
| Supabase | Database hosting, authentication, storage | EU (Ireland) |
| Apple App Store | App distribution, in-app purchases | As per Apple's privacy policy |
| [Analytics provider, if applicable] | Usage analytics | [Location] |
All service providers are bound by contractual obligations to process your data only on our instructions and in accordance with applicable data protection law.
5.3 Legal Requirements
We may disclose your data where required by law, regulation, legal process, or governmental request, or where we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
We do not sell your personal data to third parties.
6. International Data Transfers
Your personal data is primarily stored on servers located in the European Union (Ireland) via our hosting provider, Supabase. Where data is transferred outside the UK or EU, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the UK Information Commissioner’s Office (ICO) or the European Commission, or transfers to countries with an adequacy decision.
7. Data Retention
We retain your personal data for as long as your account is active and for a reasonable period thereafter to comply with legal obligations, resolve disputes, and enforce our Terms of Service.
When you delete your account, we will delete or anonymise your personal data within 30 days, except where retention is required by law. Backup copies may persist for up to 90 days before being permanently deleted.
Messages exchanged with other users may remain visible to those users even after your account is deleted, but your identifying information will be removed or anonymised.
8. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
Right of access: You may request a copy of the personal data we hold about you.
Right to rectification: You may request that we correct any inaccurate or incomplete personal data.
Right to erasure: You may request that we delete your personal data, subject to our legal obligations.
Right to restrict processing: You may request that we restrict the processing of your personal data in certain circumstances.
Right to data portability: You may request a copy of your personal data in a structured, commonly used, and machine-readable format.
Right to object: You may object to our processing of your personal data where we rely on legitimate interests as the legal basis.
Right to withdraw consent: Where we process your data based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing before withdrawal.
To exercise any of these rights, please contact us at shehzadi@writermatchapp.com. We will respond to your request within one month.
9. Additional Rights for US Users
California Users (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), including: the right to know what personal information we collect, use, and disclose; the right to request deletion of your personal information; the right to opt out of the sale or sharing of your personal information (we do not sell or share personal information as defined by the CCPA); and the right to non-discrimination for exercising your privacy rights.
To exercise your CCPA rights, please contact us at shehzadi@writermatchapp.com.
Other US States
Residents of other US states with applicable privacy legislation (including Virginia, Colorado, Connecticut, and others) may have similar rights. Please contact us to exercise any applicable rights.
10. Children’s Privacy
The Platform is not directed at children under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child without verification of parental consent, we will take steps to delete that information.
For users aged 16 to 17, parental or guardian consent is required. We may request verification of such consent.
11. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, access controls, and regular security assessments.
While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.
12. Cookies and Similar Technologies
The Platform may use cookies and similar technologies for essential functionality (such as authentication and session management). We will obtain your consent before using any non-essential cookies, such as analytics or advertising cookies.
You can manage cookie preferences through your browser settings or through our cookie consent mechanism where provided.
13. Third-Party Links
The Platform may contain links to third-party websites or services, including file-sharing services such as Google Drive. This Privacy Notice does not apply to third-party services, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party services you access.
14. Changes to This Privacy Notice
We may update this Privacy Notice from time to time. We will notify you of material changes by email or in-app notification. The “Last updated” date at the top of this notice indicates when it was last revised.
15. Complaints
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Website: ico.org.uk
Telephone: 0303 123 1113
16. Contact Us
If you have any questions about this Privacy Notice or wish to exercise your data protection rights, please contact us at:
Writer Match